Personal assistant

Personal Assistant

Work Type: Office / Hybrid Location: Ukraine, Kyiv Core Skills

• Minimum 2+ years of experience as a Personal Assistant

• Experience in private households or high-service environments is a strong advantage
• English B2+
• Strong organisational and self-management skills
• Proactive mindset with the ability to anticipate needs
• Strong decision-making skills and speed of execution
• Excellent prioritisation skills
• High level of discretion, confidentiality, and professional ethics
• Ability to manage multiple tasks simultaneously
• High stress tolerance and adaptability in a dynamic environment
• Strong interpersonal skills and service-oriented mindset
• Willingness to travel (within Ukraine and internationally)

Requirements

• Provide direct personal assistance to family members, acting as a trusted support in day-to-day matters
• Execute personal requests on behalf of the family, including time-sensitive and last-minute tasks
• Anticipate needs and proactively manage lifestyle-related requirements
• Act as a point of coordination for family-related requests, ensuring clarity, prioritisation, and timely execution
• Ensure the smooth daily operation and readiness of two residences in Ukraine
• Coordinate cleaning, maintenance, and overall service quality
• Manage external contractors and monitor service standards
• Organise and coordinate travel, logistics, and personal schedules, ensuring full readiness at any time
• Prepare travel arrangements, including urgent and last-minute requests
• Coordinate tasks across multiple locations and teams, including collaboration with the Global Butler
• Manage and track tasks within task management systems
• Prepare reports and maintain structured documentation
• Support budget tracking and financial justification of expenses
• Ensure transparency, control, and high standards of execution across all processes Офіційне оформлення, 21 день відсутності, ноутбук, робочий телефон, приватне медичне страхування. Важливо, щоб у вас було власне авто і ви водили. Резюме можна надсилати і сюди теж lenka.tykhonova at gmail. com