Procurement and Contracting Assistant (full-time, Kyiv)

Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) in Ukraine is seeking a qualified professional for the Country Office to fill the position of the

Procurement and Contracting Assistant (full-time, Kyiv)

(internal SAP code: Procurement and Contracting Assistant)

As a service provider in the field of international cooperation for sustainable development and international education work, we are dedicated to shaping a future worth living around the world. GIZ has over 50 years of experience in a wide variety of areas, including economic development and employment promotion, energy and the environment, and peace and security. The diverse expertise of our federal enterprise is in demand around the globe – from the German Government, European Union institutions, the United Nations, the private sector and governments of other countries. We work with businesses, civil society actors and research institutions, fostering successful interaction between development policy and other policy fields and areas of activity. Our main commissioning party is the German Federal Ministry for Economic Cooperation and Development (BMZ). The commissioning parties and cooperation partners all place their trust in GIZ, and we work with them to generate ideas for political, social and economic change, to develop these into concrete plans and to implement them. Since we are a public-benefit federal enterprise, German and European values are central to our work. Together with our partners in national governments worldwide and cooperation partners from the worlds of business, research and civil society, we work flexibly to deliver effective solutions that offer people better prospects and sustainably improve their living conditions.

Key responsibilities:

• Effective cooperation with colleagues from other departments/projects at headquarters (contract department, procurement specialists, etc.); 
• Preparation of internal reports, graphics, presentation, internal documentation of C&P department; 
• Making changes / improvement of C&P department in digitalization of GIZ; 
• Support of colleagues in procurement of goods and services; 
• Conducting of market analysis, evaluation of results, contribution to the development and maintenance of the supplier pool. 
• Support of Procurement specialist during the tender and other procurement procedures (meetings, organization of technical evaluation of the offers, ad-hoc draft of documents); 
• Providing support for Procurement specialist with long-term contracts; 
• Systematization and maintaining database (supplier’s pool, files overview etc.); 
• Checking for Files conformity (signatures, completeness etc.); 
• Carrying out market analyzes, summarizing the data necessary for the analysis; 
• Organization   of documentation workflow (between C&P department and other organizational units/archive) according to the GIZ rules and guidelines;  
• Maintenance and support of online/offline meetings of C&P department;
• Tracking and support in implementation of changes/improvement in digitalization of GIZ;
• Maintenance of implementation (testing) of changes in procurement procedures/guidelines; 
• Support of C&P department with internal reports, graphics, presentation, internal documentation.               

Required qualifications, professional experience and personal competences:

• University degree, recognized business certificate;
• Work experience in international organizations
• Outstanding working knowledge of ITC technologies (related software, the internet, video-conferencing system), MS Office/Office, 365 (Outlook, Excel, Word, Power point, MS Teams);
• Native Ukrainian, good knowledge of English.

We offer: 

• Official employment, salary fixed in EUR, performance-related bonuses and 13th salary.
• Medical insurance, 29 vacation days annually.
• Language classes, hard and soft skills trainings.
• Individual and group psychological support.
• Possible flexible and remote work (depending on projects’ needs up to 10 days a month within Ukrainian border). 
• Meaningful and valuable work, international environment.

Employment conditions:

 Full-time position with 40-hours working week. Place of assignment is Kyiv. Starting as soon as possible. The contract duration will be 12 months with the possibility of prolongation.

 GIZ is an equal opportunity employer and is committed to fostering a diverse and inclusive working environment. We welcome applications from all qualified candidates regardless of gender, age, ethnic origin, religion or belief, sexual orientation, or any other characteristic. 

 We particularly encourage veterans and people with disabilities to apply.

Application:

 We are looking forward to receiving your application in English, comprising your CV and a Cover letter explaining your motivation to apply for the job until COB Wednesday, November 11, 2026. 

 Only shortlisted candidates will be contacted for the next stages of the recruitment process.

 Candidates are requested to submit their documents with the following title:

• Surname Name_CV
• Surname Name_Cover letter

 By sending the application you give the consent for the personal data processing for recruitment processes solely according to GIZ data privacy regulations. You can familiarize yourself with these regulations by the link Data protection | GIZ.