Director of Finance and Administration

Position Summary

The Director of Finance and Administration (DFA) provides leadership and oversight for financial management, budgeting and forecasting, donor compliance, procurement and contract administration, human resources, payroll oversight, and country-office administration. The DFA ensures that MWH’s resources are managed responsibly, financial and operational controls are effective, reporting is accurate and timely, and project and organizational teams receive reliable operational support.

The role has a defined dual focus: approximately 20% of the position supports the MWH Ukraine Representation Unit and approximately 80% supports Rehab4U. The DFA works closely with the Country Director, Rehab4U leadership, MWH headquarters, and relevant finance, procurement, HR, grants, and programme colleagues.

This is full time position, based in Kyiv

About Momentum Wheels for Humanity

Momentum Wheels for Humanity works to expand access to rehabilitation and assistive technology so that people with disabilities and others who need rehabilitation can participate more fully in their communities. In Ukraine, MWH supports country-level operations and implements the Rehabilitation for Ukraine (Rehab4U) Activity.

Key Responsibilities

Financial Management and Internal Controls

• Oversee financial management, accounting coordination, cash-flow planning, reconciliations, expenditure review, and financial analysis for the Representation Unit and Rehab4U.
• Review monthly financial results, expenditure against budget, burn rates, commitments, and forecasts; explain variances and recommend corrective action.
• Ensure that payments, advances, journal entries, and other financial transactions are properly supported, within approved budgets, and processed under MWH policies and delegated authority.
• Maintain effective internal controls, segregation of duties, fraud-prevention measures, and accurate, audit-ready financial records.
• Coordinate with local accounting and payroll providers on accounting close, statutory submissions, payroll calculations, VAT reporting, and other applicable requirements under Ukrainian law.
• Coordinate banking documentation, cash management, audits, financial reviews, and follow-up on audit findings with MWH HQ and relevant colleagues.

Budgeting, Forecasting and Financial Reporting

• Lead or coordinate annual, project, proposal, and revised budget development in collaboration with the Country Director, Rehab4U leadership, technical teams, and MWH HQ.
• Prepare and update spending plans, cash-flow projections, forecasts to completion, and projections of remaining funds based on approved work plans, staffing plans, and procurement schedules.
• Facilitate regular budget-versus-actual reviews with budget holders and provide clear analysis of financial risks, underspending, overspending, and potential reprogramming needs.
• Coordinate accurate and timely donor and HQ financial reports, budget revisions, reconciliations, and supporting schedules.
• Maintain a calendar of reporting and compliance deadlines and promptly escalate risks that may affect financial reporting or implementation.

Donor Compliance and Partner Financial Oversight

• Ensure financial and administrative processes comply with MWH policies, applicable Ukrainian law, award and contract terms, and relevant donor requirements.
• Review partner and subrecipient budgets, budget revisions, financial reports, expenditure support, advances, and reconciliations, as assigned.
• Monitor partner spending, forecasts, documentation gaps, questioned or potentially ineligible costs, and compliance actions; coordinate timely follow-up with grants and programme teams.
• Support partner onboarding, financial capacity assessment, and orientation on reporting templates, documentation standards, and applicable financial procedures.
• Support audits, due diligence, donor reviews, and responses to financial or compliance queries.

Procurement and Contract Management

• Oversee procurement planning and processes for the Representation Unit and Rehab4U, ensuring competition, transparency, appropriate approvals, and complete documentation.
• Review procurement plans, solicitations, tender files, bid evaluations, conflict-of-interest declarations, vendor due diligence, purchase orders, contracts, and amendments within delegated authority.
• Monitor procurement pipelines, lead times, commitments, supplier performance, contract deliverables, and payment milestones; flag delays or risks affecting project implementation.
• Ensure procurement actions are budgeted, compliant with MWH and donor rules, and supported by appropriate segregation of duties.
• Coordinate with MWH HQ on high-value procurements, exceptions, and decisions outside delegated authority.

Human Resources and Payroll Oversight

• Oversee HR and payroll processes in coordination with the HR Manager, Country Director, project leadership, local providers, and MWH HQ.
• Ensure staffing plans, job descriptions, salary allocations, level of effort, and employment or consultancy arrangements align with approved budgets, organizational requirements, donor rules, and applicable law.
• Review employment and consultancy documentation within delegated authority and ensure complete personnel records and appropriate confidentiality safeguards.
• Monitor payroll accuracy, timeliness, statutory compliance, and appropriate allocation of personnel costs between the Representation Unit and Rehab4U.
• Support recruitment, onboarding, performance management, staff development, employee relations, and offboarding processes.

Administration, Assets and Risk Management

• Oversee office and operational administration, facilities, leases, utilities, insurance, logistics, equipment, records, and other country-level support functions.
• Maintain effective asset and inventory controls, including registers, physical verification, custody records, transfers, disposals, and required HQ or donor reporting.
• Monitor financial, procurement, HR, administrative, operational, and compliance risks; coordinate mitigation and track corrective actions to completion.
• Promote ethical conduct, conflict-of-interest management, prevention of fraud, bribery and corruption, and compliance with applicable MWH policies.
• Identify opportunities to improve processes, strengthen controls, clarify responsibilities, and provide managers with useful and timely financial information.

Required Qualifications and Experience

• Master’s degree in finance, accounting, business administration, public administration, or a related field.
• At least 10 years of progressively responsible experience in finance and operations management, including at least 3 years in a senior management role in an international NGO or donor-funded programme.
• Demonstrated experience in financial management, budgeting, forecasting, donor compliance, procurement, contract administration, HR/payroll oversight, and internal controls.
• Experience managing donor-funded awards and interpreting donor financial reporting, cost eligibility, and procurement requirements.
• Knowledge of Ukrainian statutory, accounting, payroll, and tax requirements, or demonstrated experience overseeing local professional providers in these areas.
• Strong analytical, organizational, leadership, communication, and problem-solving skills, including the ability to work across organizational and project teams.
• High level of integrity, sound judgment, attention to detail, and commitment to accountability and transparent use of resources.

Preferred Qualifications

• Professional accounting or finance qualification.
• Experience working with institutional donors such as the EU, UN agencies, U.S. Government, FCDO, or comparable donors.
• Experience supporting multi-partner programmes, subrecipient oversight, or complex procurement portfolios.
• Professional proficiency in English and Ukrainian.

Key Competencies

Strategic and analytical thinking; financial stewardship; compliance and risk management; sound judgment; staff supervision and collaboration; clear communication; prioritization across competing deadlines; problem-solving; and commitment to ethical, transparent, and accountable operations.

How to Apply

Interested candidates should submit a CV and cover letter to . Please use the subject line: “Director of Finance and Administration – YOUR NAME” . Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly. Only shortlisted candidates will be contacted.

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.