Grants Officer

Position Summary

The Grants Officer will support the effective implementation of the USG-funded Rehab4U subgrant program by assisting in the full grant lifecycle -from solicitation through closeout.

Working under the supervision of the Grants Manager, the Grants Officer will support solicitation and selection processes; collect and conduct initial reviews of applicant and subgrantee documentation; maintain grant records and tracking tools; assist with preparation of grant documentation; support post-award monitoring and closeout activities; and help ensure compliance with donor regulations and internal policies.

The Grants Officer will also contribute to capacity-building efforts and collaborate with technical and operations teams to provide continuous support to subgrantees.

This is full time position, based in Kyiv

About Momentum Wheels for Humanity

Since 1996, Momentum Wheels for Humanity has increased access to mobility and improved the quality of life for children, teens, and adults with physical disabilities in more than 50 low- and middle-income countries. We build and strengthen rehabilitation services within health systems through training and capacity building, policy and standards development, and supply and distribution of wheelchairs and other life-changing equipment. For more information, visit https://momentum4humanity.org/. 

Expected Duties and Responsibilities

The Grants Officer shall assume the following specific responsibilities:

1. Grant Solicitation & Selection

• Support the development and dissemination of Requests for Applications (RFAs) and other solicitation documents.
• Coordinate communications with applicants during the solicitation and selection phases, including tracking inquiries and preparing responses in collaboration with the technical team.
• Receive, register, organize, and maintain applications and supporting documentation.
• Conduct initial completeness and eligibility checks of submitted applications against established requirements and checklists.
• Collect applicant documentation required for due diligence and risk assessment, and identify missing or incomplete information for follow-up.
• Organize and document the work of the Application Review Committee (ARC), including compiling evaluation scores, maintaining evaluation records, and coordinating conflict-of-interest screening.
• Ensure accurate recordkeeping and compliance with documentation standards during the selection process.

1. Pre-Award & Implementation Support

• Assist in preparing complete subgrant award packages for internal review and submission to the donor.
• Draft subgrant agreements and modifications using approved templates in coordination with the Grants Manager.
• Maintain and regularly update grants tracking tools to document grant periods, reporting deadlines, milestones, deliverables, payment status, modifications, outstanding documentation, and other required grant actions.
• Serve as a point of contact for subgrantees on routine administrative matters, timelines, deliverables, and reporting requirements, escalating substantive or compliance-related matters to the Grants Manager as needed.
• Support and coordinate subgrantee onboarding and timely communication of grant terms, conditions, reporting requirements, and administrative procedures.

1. Monitoring, Reporting & Closeout

• Coordinate with the Grants Manager to support ongoing monitoring of subgrantee performance and compliance, including site visits when required.
• Document administrative and compliance-related observations from monitoring activities and support follow-up on identified findings, recommendations, or corrective actions.
• Conduct an initial administrative review of submitted reports for completeness, required signatures, consistency with templates, and presence of supporting documentation; identify issues and coordinate follow-up with subgrantees.
• Support closeout processes by collecting and verifying all required documentation, ensuring proper archiving and compliance with USG and MWH policies.
• Prepare closeout files and checklists for review by the Grants Manager.

1. Capacity Building & Process Improvement

• Participate in the development of tools and resources to support subgrantee compliance, reporting, and monitoring.
• Help organize and deliver capacity-building activities for subgrantees, particularly around compliance, documentation, and performance reporting.
• Provide input into improvements of the subgrant management cycle and identify opportunities to streamline grant administration processes.

1. Cross-Team Collaboration & Reporting

• Collaborate with finance, MEL, and technical teams to ensure aligned support to subgrantees.
• Contribute to the preparation of internal and donor-facing grant reports and updates.
• Escalate potential risks, compliance concerns, or significant grant administration issues to the Grants Manager for further review and action.
• Perform other duties as assigned by the Grants Manager.

1. Monthly Reporting

• Provide a report on the work performed every month, no later than the 25th. The report shall contain information about completed tasks, achieved results, resources used, and plans for the following month.

Minimum Qualifications

• Bachelor's degree in public administration, development studies, finance, or a related field.
• Minimum of 2 years of relevant experience in grant management, project coordination, or donor-funded programming.
• Ability to work with multiple deadlines, maintain accurate records, and follow established procedures.
• Knowledge of Ukraine's nonprofit legal framework and registration processes.
• Excellent organizational, communication, and time-management skills.
• Proficiency in Microsoft Office and digital grant-tracking tools.
• Fluency in Ukrainian is required; working knowledge of English is preferred.

Preferred Qualifications

• Familiarity with USG grant mechanisms and compliance requirements.
• Prior experience supporting local NGOs or CSOs in grant implementation.
• Familiarity with grant tools such as application templates, risk-screening forms, and due diligence checklists.
• Experience supporting USG or other donor-funded programs, particularly in compliance and monitoring.

How to Apply

Please submit a cover letter and resume in English to , rolling until filled. Please include “Application for Grants Officer : YOUR NAME” in the subject line. Applications will be considered on a rolling basis. Due to the volume of replies, please do not contact the office directly.

Momentum Wheels for Humanity is an equal opportunity employer. We value a diverse workforce and an inclusive culture. Momentum Wheels for Humanity encourages applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status. Persons with a disability who are equally qualified for the position will receive first review priority.