Business assistant

We are looking for a highly organized and proactive Business Assistant for our client, an international asset management company.

This is a research-focused remote role within the company’s Family Office, combining executive support, project coordination, business research, and analytics.

You will join a team of assistants supporting the Founder and ensuring the fast and high-quality execution of business tasks. We are looking for a self-starter who can manage multiple priorities, navigate unfamiliar topics, and independently find effective solutions within tight deadlines

Responsibilities

• Managing the Founder’s business and personal schedule, including meetings, calls, appointments, and business trips
• Coordinating projects, following up with stakeholders, monitoring progress, and ensuring that tasks and deadlines are met
• Conducting in-depth research on complex and unfamiliar topics, including markets, companies, competitors, products, services, tools, vendors, and potential business opportunities
• Gathering, verifying, comparing, and structuring information from multiple English-language and international sources
• Turning research findings into decision-ready briefs, reports, and presentations with key insights, risks, and actionable recommendations
• Handling urgent requests and independently finding effective solutions to non-standard situations
• Using AI tools to accelerate research and analysis, automate routine tasks, and optimize workflows
• Collaborating with other assistants and coordinating shared tasks and priorities
• Managing occasional personal tasks, primarily related to travel planning and organization (approximately 10-20% of the workload)

Requirements

• At least 2 years of experience as a Business Assistant supporting a Founder, CEO, or C-level executive in an international startup or a large international company
• Proven hands-on experience conducting complex research and presenting clear, structured conclusions
• Strong analytical, organizational, and time-management skills
• Ability to manage multiple priorities, work independently, and deliver results within tight deadlines
• Confident use of AI tools and productivity software in daily work
• English proficiency at B1+ level, sufficient for meetings and working with English-language sources
• Clear and concise communication, strong ownership, and attention to detail
• A proactive, flexible, and solution-oriented approach
• Experience with vibe coding, no-code tools, or workflow automation will be an advantage

The company offers

• Monthly compensation of $1,500-2,100, discussed individually based on experience and qualifications
• Full-time remote cooperation
• A five-day working week
• Collaboration with a team of assistants and direct involvement in the Founder’s key business processes
• Diverse and intellectually challenging tasks with the opportunity to influence workflows and results
• Opportunities for professional development and career growth within the company
• Active use of AI tools and modern workflow automation approaches

Interested in the role?

Please apply with your CV and a short cover letter addressing the following points:

• An example of how you managed several high-priority tasks at the same time
• One complex research project you completed, including the topic, your approach, and the final result
• Which AI tools you regularly use and what tasks you use them for
• One non-standard problem you solved independently

Please note that applications without a cover letter addressing these questions may not be considered