Trade/Administrative Assistant

Trade/Administrative Assistant

Location:                                                             Pakistan Embassy Kyiv, UKRAINE

Application Deadline: April 30, 2026 

Type of Assignment:                                  Contract

Languages Required:                                 Fluent in both Ukrainian and English

Expected Duration of                               02 years (Yearly Contract), extendable to 5 Years 
Assignment:         

Salary:                                                                    USD 800/-

Interviews:                                                         October, 2026 (in person; however, on request, online interviews can also be organized)

 Qualifications and Experience

• Age limit preferable (25 to 40 years)
• Preferably a Bachelor's Degree in Economics, International Affairs, or similar fields is required (with English as a First Language)
• Excellent communication skills, with emphasis on clear and concise written reporting.
• Minimum 2 years of relevant experience 

Note: The Embassy reserves the right to terminate the contract on a one-month notice, and this decision cannot be challenged in any court of law.

Charter of Duties of Trade/Administrative Assistant 

 The key responsibilities include, but are not limited to:

• Communication with stakeholders about events like trade fairs, exhibitions, conferences, etc.

• Updating Pak-Ukraine bilateral trade data monthly and preparing market reports on Ukraine's main imports, exports (particularly with Pakistan), market trends, and opportunities for further cooperation.

• Liaise with the Ukrainian government agencies on the current and future policies and regulations on foreign trade, transportation, infrastructure, emerging technologies, etc. 

• Liaise with the Ministries, Chambers, and other Government/Private agencies of Ukraine involved in Trade and Investment Promotion.

• Assist Pakistani/Ukrainian companies wishing to export/import/invest to establish contacts in Ukraine/Pakistan. 

• Assist/ensure participation of the Embassy in trade fairs/exhibitions/conferences held in Ukraine.

• Assist in arranging trade, tourism, and investment promotion events hosted by the Embassy.

• Preparation of documentation, submission to relevant offices (ie, relevant to banks, payment of bills, transfer of funds, VAT, etc.), and its translation.

• Conduct administrative tasks such as managing incoming and outgoing correspondence, maintaining calendars, filtering telephone calls, and organizing the programs of visiting delegations from Pakistan.

• Handle document translation (incoming and outgoing) and establish continuous communication with various entities.

• Act as an Assistant to the Head of Mission/Deputy Head of Mission and receive/conduct visiting guests.

• Any other official duty assigned by the Head of Mission.

 
Please Note :

Your 'CV' in English language should be submitted for consideration by April 30, 2026.

Besides other details, it must include:

• Your Last Qualification.
• Educational Institute (University).
• Work Experience.
• English Proficiency (Written).
• English Proficiency (Oral/interpretation).
• Availability for Interview (Date).
• Availability for Joining (if selected).
• Your Current Address.