Assistant Safety Advisor Monitoring Team

Organisation Background

Founded in 2011, the International NGO Safety Organisation (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO provides daily support to more than 1200 NGOs operating in 18 of the world’s most insecure countries.

INSO is registered in the Netherlands, with its headquarters based in The Hague, the international city of peace and justice.

INSO Ukraine

INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 380 national and international NGOs receive INSO services, in both Ukrainian and English, including information, analysis and advice through a wide range of written products, meetings and briefings, tailored assessments, crisis support, and a broad range of training courses. Our country office is in Kyiv, supported by field offices in Dnipro, Odesa, and Kharkiv.

The scale and intensity of the conflict in Ukraine continue to pose significant humanitarian safety challenges, particularly around heavily contested frontline areas where the humanitarian footprint has expanded since 2023. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid reach people in need in a safer manner, while at the same time being part of a vibrant and growing humanitarian community bringing together experiences from across the globe.

INSO is now seeking an experienced professional to join our team as an Assistant Safety Advisor Monitoring Team.

Job Summary

The Assistant Safety Advisor Monitoring Team is responsible for real-time monitoring of safety-related developments that may affect humanitarian personnel across Ukraine, oversight of staff movements, and supporting adherence to International NGO Safety Organisation (INSO) protocols and ISO 31030:2021 standards during assigned shifts.

Main Duties and Responsibilities:

• Monitor relevant safety-related developments in Ukraine
• Maintain staff travel records, check-in procedures and verify adherence to approved travel and movement protocols.
• Share verified and relevant security updates with relevant stakeholders through established communication channels.
• Maintain relevant security updates with accurate and timely data entry and reporting in accordance with INSO standards.
• Collaborate with the Information Management Team and Safety Advisors for enhanced situational awareness relevant to staff safety, travel and humanitarian operations.
• Effectively represent, promote and protect INSO’s mandate of independence, impartiality, and neutrality.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Knowledge, Skills, and Experience

Essential:

• Proficiency in English and Ukrainian, both written and spoken.
• Proven writing, editing, and analytical skills and the keenest eye for detail.
• Good IT skills and familiarity with mapping tools.
• Personal and professional resilience in a fast-moving, high output, quality-driven program.
• Demonstrable understanding of humanitarian safety practices and principles.

Nice to Have:

• Experience in humanitarian safety, duty of care, emergency communications, movement support, and operational monitoring in support of humanitarian organisations.
• Personal Attributes.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.
• Self-motivation, courtesy, and humility.
• Team spirit and good understanding of interpersonal relationships.
• Be able to work under pressure.
• Well-developed personal skills and standards in a diverse multicultural setting.

Personal Attributes

• Reliable and responsive under pressure.
• Sound judgment, integrity and confidentiality.
• Strong teamwork and communication skills.
• Capacity to work in multicultural environments.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Official Employment Contract with a 3-month probationary period with an expected starting date 01 December 2026 UAH 88 250 Gross salary, 13th Salary, 2 days annual leave per month, and Health insurance. This role is shift-based (8 hours), including evenings, weekends, and public holidays.

INSO Ukraine, unfortunately, does not provide a military exemption.

How to apply

Please send the following to [email protected] and reference «Assistant Safety Advisor Monitoring Team, Kyiv» in the subject line of the email before 30 October 2026. The following documents should be in PDF format and in English:

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO.
• Updated CV.

Please do not send any additional information. Only shortlisted candidates will be contacted.